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Executive and Board Support Officer

The role

To support the Head of the CEO Office to provide confidential, efficient and pro-active support to the CEO and assist the Company Secretariat to provide professional secretarial services to Unity’s Board, Board Committees, and Executive Committee.


Chief Executive’s Office

  • Provide the CEO with administrative support including diary management, booking meetings, planning and delivering events (by supporting the Corporate Events Officer), preparing travel itineraries and processing expenses.
  • Respond to routine queries from internal/external stakeholders by telephone/email.
  • Provide administrative support in the delivery of assignments and initiatives on behalf of the Chief Executive’s Office as and when required.
  • Co-ordinate and attend management meetings.
  • Collate and distribute meeting papers before meetings.
  • Follow-up on action points from meetings on behalf of the CEO.

Company Secretariat

  • Produce and maintain a schedule of corporate meetings and events.
  • Organise and schedule meetings of the Board and Board Committees.
  • Collate and distribute meeting papers before meetings.
  • Maintain the statutory registers of the Bank, including processing share transfers and making updates following appointments and resignations of Directors.
  • Prepare and make statutory filings and notifications to the Bank’s regulators.
  • Prepare documents for signing/sealing/certifying by the Company Secretary.
  • Carry out research and filing of company records.
  • Assist in the preparation of simple reports, papers and documents.


The person:

  • Experience of providing secretarial and administrative support to senior executives
  • Good interpersonal and communication skills
  • High standards of customer service
  • Highly organised and pro-active
  • Ability to work under pressure to agreed deadlines
  • Adaptable to change
  • Ability to produce meetings minutes and draft/edit written documents independently
  • Competent in the use of Microsoft Word and PowerPoint
  • Ability to handle confidential and sensitive information
  • Flexibility to work additional/out of hours to fulfill the requirements of the role
  • Attention to detail

Desired skills and experience:

Experience of providing secretarial and administrative support to senior executives
Good interpersonal and communication skills

Benefits include:

30 days annual leave
5 days volunteering per employee per year
Company Pension Scheme
Diverse Workforce
Support for relevant Professional Qualifications


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How we make a difference

We are a bank established to serve the needs of our customers and enrich society as a whole.  We work with organisations that aim to have a positive impact on society through economic, community or social change.

Our people support charities and communities through our ‘Unity in the Community’ (UitC) programme.  The Unity team is actively involved in volunteering and fundraising events  organised throughout the year.  Good causes are nominated by our people to receive donations.

To find out more about how we make a difference, view our Impact Report 2020. 

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