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Executive and Board Support Officer

The role

To support the Head of the CEO Office to provide confidential, efficient and pro-active support to the CEO and assist the Company Secretariat to provide professional secretarial services to Unity’s Board, Board Committees, and Executive Committee.

 

Chief Executive’s Office

  • Provide the CEO with administrative support including diary management, booking meetings, planning and delivering events (by supporting the Corporate Events Officer), preparing travel itineraries and processing expenses.
  • Respond to routine queries from internal/external stakeholders by telephone/email.
  • Provide administrative support in the delivery of assignments and initiatives on behalf of the Chief Executive’s Office as and when required.
  • Co-ordinate and attend management meetings.
  • Collate and distribute meeting papers before meetings.
  • Follow-up on action points from meetings on behalf of the CEO.

Company Secretariat

  • Produce and maintain a schedule of corporate meetings and events.
  • Organise and schedule meetings of the Board and Board Committees.
  • Collate and distribute meeting papers before meetings.
  • Maintain the statutory registers of the Bank, including processing share transfers and making updates following appointments and resignations of Directors.
  • Prepare and make statutory filings and notifications to the Bank’s regulators.
  • Prepare documents for signing/sealing/certifying by the Company Secretary.
  • Carry out research and filing of company records.
  • Assist in the preparation of simple reports, papers and documents.

 

The person:

  • Experience of providing secretarial and administrative support to senior executives
  • Good interpersonal and communication skills
  • High standards of customer service
  • Highly organised and pro-active
  • Ability to work under pressure to agreed deadlines
  • Adaptable to change
  • Ability to produce meetings minutes and draft/edit written documents independently
  • Competent in the use of Microsoft Word and PowerPoint
  • Ability to handle confidential and sensitive information
  • Flexibility to work additional/out of hours to fulfill the requirements of the role
  • Attention to detail

Desired skills and experience:

Experience of providing secretarial and administrative support to senior executives
Good interpersonal and communication skills

Benefits include:

30 days annual leave
5 days volunteering per employee per year
Company Pension Scheme
Diverse Workforce
Support for relevant Professional Qualifications

 

Please send your CV to hr@unity.co.uk

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